Submittal Instructions
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2014 Design Awards
Submittal Instructions (applies to both programs)
Step 1
ImageReview Eligibility criteria.
Complete the Entry Form (online) and submit the appropriate payment using PayPal (online).
Step 2

Upon our receipt of your Registration Form and PayPal payment, you will be issued a User ID and Password allowing you to log on and access the allocated work area on the Awards Program server. Using your ID and password, you may upload an entry along with the required information and may revisit and revise these as many times as you wish before you finally “submit” it before the deadline. The digital portion of the AIAOC Design Awards submittal shall be uploaded by 11:59 PM PST, Friday, August 29, 2014.

Step 3
After submitting, you may no longer make any changes or modifications unless approved by the Awards Committee. After committee review, your entry is posted on the Design Awards web site and your submission process is complete. Please review the Submittal Guidelines below.

The Design Awards Jury will review all entries the week of September 8, 2014.

Submittal Guidelines

The 2014 Design Awards requires submittal of all material in digital format.

If the authorship is revealed on any of the images, plans or narrative, the entry will be disqualified (except in Text Section III as detailed below).
All content submitted will be displayed. No images will be hidden from the public gallery.

How to Prepare the Submittal Material

After submitting the online registration form and the AIAOC has received a payment confirmation from PayPal payment, a password to enter the portal will be sent to the participant.

Using the password, submitting individuals and firms will be able to upload images and text themselves and to adjust the display of their entries until they choose to submit them to the Awards Committee and the Jury. Once submitted, the entry’s display and content can no longer be altered. The entry will be reviewed and checked for completeness by the committee after which it will appear on the web site for viewing by the Jury Members and the public.

Common questions concerning the Digital Submittal Process and Requirements are answered in the website’s FAQ Section. Entrants should use the Contact Form if they have any questions.

Format & Size for Images
The digital image files (plans, photos, illustrations) must be in a web compliant format with the extensions .jpg / .jpeg / .gif / .png. Maximum width is 1,500 pixels. Maximum height is 1,100 pixels. The recommended minimum in either direction is 600 pixels.

The maximum file size is 800kB (the smaller the file size the faster your project will load in the browser - the recommended file size is around 500kB).

Number and Type of Images

A minimum of 8 (5 for unbuilt projects) and a maximum of 12 digital images with all required plans, interior and exterior views to fully illustrate each entry are required. The site will only display 12 images. Animations are not eligible for submission.

Floor Plans and Site Plans are required for all entries, except Interiors, which may omit the site plan. Site Plans must include a north arrow and a scale. Other drawings, i.e., sections, axonometric views, elevations, graphic data and details may be included.

Views of both interiors and exteriors are required except when Interiors were done by another design professional. Exterior views should show all sides of a project. Exceptions might be party wall construction or a project with many similar buildings. Views, where possible, should show the project in the context of its immediate surroundings (i.e., adjacent streets and buildings).

Exterior views should be primarily daylight views unless night views relate directly to the project use or effect, such as marquees, or special illumination.

For renovation projects, views taken before and after construction are required.

File Name
The name of the image file should not contain any empty space or special signs. Please use letters and numbers (a-z/A-Z), dashes and underscores only and make certain your file has the correct extension (.jpg/.jpeg/.gif/.png/)
Text Information (Description, Credits, etc.)

The following text is required for a complete entry:

  1. Project Description (max. 3,300 characters - approx. 500 words)
    This is the entrant's primary opportunity to tell the story of the submitted project in words.  Is there a specific inspiration driving the design of the project?  Are there special conditions or challenges that are worth noting?  The actual content of this narrative is completely up to the individual entrants but ideally should be geared towards helping the jury (and those who may not be familiar with each project) understand the project's background, its design process and subsequent final result being presented for this year's awards program.
  2. Short Version of the above (max. 1,000 characters - approx. 150 words)
  3. Project information including firm or author’s name, location and credits.

NOTE:  Do not include any credit information in the descriptive texts I and II above.  All credit information needs to be in item III.

Display Boards & Models

All Residential and Commercial 2014 Design Awards and INSPIRE Awards Participants are encouraged to submit a board for display at their respective events.

Please note: These boards are for public display only, and will not be judged. You are encouraged to put your company logo on the display boards, however,  please do not place your logo on any of the online submittals per the requirements listed within the submittal guidelines, as they will be judged.


  1. 20" x 20" x 3/16" black foam core board / one per submittal
  2. Maintain 1” clear border on core board
  3. Deliver to AIAOC office by 1 PM Tuesday, September 9, 2014
    (AIAOC office is open 9am-1pm Monday through Friday)

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Submittal Work Area
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